Start with what the team needs
Before posting, be clear about what you actually need. Is the team short in one position, open to beginners, moving up an age group or looking for players who can attend a specific training day?
Confirm the season, current age group, playing level and weekly commitment with the responsible team staff. Be clear about whether beginners are welcome, an assessment is needed or the team has a waiting list.
Choose your authorised Coach task
Use Create or manage a recruitment listing to advertise your team’s need, or Find players looking for a team to review player and parent-managed team searches. Select the relevant team and complete any setup or access checks shown before using its recruitment tools.
Coach recruitment requires the applicable authorised team access. A Club Official role or a public organisation notice alone does not give access to every Coach task. Keep organisation recruitment notices separate from your team’s opportunity listing.
Give enough context for the right people to respond
Parents and players need to know whether the team is realistic for them. Include age group, general area, training day, match day, level and whether the team is currently taking new players. These details help parents decide quickly.
Explain what happens after an enquiry: who will reply, what you need to confirm and whether a first visit would be training or an assessment. These are details to communicate clearly; do not promise trials, academy pathways or selection.
Handle contact through the correct route
On Ballrz, a parent or guardian must handle enquiries from the Football directory or an organisation's Players wanted notice for every player under 18, including players aged 16 or 17.
Eligible players aged 16 or 17 can manage their own Player account and team-search listing and use supported opportunity messaging. They should protect private details and involve a trusted adult when arranging training or trials. A parent or guardian manages listings and contact for players under 16, without a public child profile or public child contact details.
Keep public recruitment focused on team information and an authorised contact method. Do not ask young players to publish phone numbers, private messages or other personal details in comments or listings.
Respond and agree a suitable next step
Use the message action available for the selected listing and team, or continue an existing conversation where available. Check whether you are responding to a player or a parent-managed search and keep the contact boundaries above.
Confirm the current age group, level, training and match days, venue, costs and who will welcome the player. If you agree a first visit, explain its purpose and the follow-up. A message, match or invitation does not register the player with the club or guarantee selection.
Update or close the listing when needs change
Use Edit listing to correct information for a listing you manage. If the need is filled or recruitment stops, use Close listing and review the details you shared through other channels.
Keep recruitment status separate from the club’s decision to accept or register a player. Confirm that decision and any remaining arrangements directly with the player or family.